Mission Statement

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CRT Constitution & Bylaws

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Campus Round Table Constitution and Bylaws

University of Illinois at Urbana-Champaign
Presented for Amendment on 11/09/2006

I. NAME

    The name of the organization shall be the CAMPUS ROUND TABLE.

II. PURPOSE

1. Promote personal acquaintance among administrative and/or management personnel.

2. Promote an exchange of ideas, to further an understanding of basic University issues, and to disseminate information on plans, policies and programs.

3. Promote an understanding of the organizations, programs, and cultures of the various segments of the University.

III. MEMBERSHIP

1. At large membership shall be limited to University identified individuals of broad administrative responsibilities. At large membership is extended by the Membership Committee following the procedures below.

   1. The candidate must submit their name and other information, in writing, to the Membership Committee using the Membership Nomination Form.

   2. The Membership Committee will examine the nomination information and

      1. If the candidate clearly meets the at large membership requirements above and also fits within any limits on new members set by the Board per paragraph B. below, accept the candidate into membership.

      2. If the Membership Committee has reason to believe that the candidate
         (1) is not a University identified individual, or
         (2) does not have broad administrative responsibilities, or
         (3) does not fit within the new member limits (if any),
         the Membership Committee will present the nomination information and the reason for their belief at a meeting of the Board. If five (5) or more Board members approve acceptance, the Membership Committee will accept the candidate into membership. If five (5) or more Board members disapprove the nomination, the Membership Committee will turn down the nomination.

   3. Within 60 days of receipt of a written nomination for membership, the Membership Committee will send a notice to the candidate indicating whether or not the candidate has been accepted into membership. If the candidate is not accepted, the notice will indicate the applicable reason from the list in subparagraph 2.b. above.

   4. Following the decision to accept a new member, the Membership Committee will send a notice as well as information about the organization to the new member and will see that they are placed on the mailing list to receive notices of future meetings.

2. The number of new members admitted shall be left to the discretion of the Board of Directors.

3. As long as dues are paid in accordance with section E. below, at large membership continues into retirement, or through changes in responsibilities and/or percent time of employment.

4. Honorary memberships shall be associated with the University and Urbana Campus positions listed below. At large membership begins or resumes automatically for an individual leaving a position associated with an Honorary membership and continues as long as dues are paid in accordance with section E. below.

   1. President of the University

   2. Vice-President for Academic Affairs

   3. Vice-President for Business and Finance

   4. Chancellor, University of Illinois at Urbana-Champaign

   5. Provost and Vice-Chancellor for Academic Affairs

   6. Vice-Chancellor for Administration and Human Resources

   7. Vice-Chancellor for Research

   8. Vice-Chancellor for Student Affairs

   A designee for one of the above positions is encouraged and will be provided honorary membership. The honorary member in each of these positions is encouraged to annually submit, in writing to the Membership Committee, the name of one administrative or management person from their staff as a nominee to be an at large member with one year of honorary status. The persons so nominated who is already a member will have their dues waived for that year. The persons so nominated who are not already members will, upon approval by the membership committee, become at large members of Campus Round Table and will have their dues waived for that year.

5. To keep expenses down and ensure that only individuals with a continuing interest in the organization remain on the membership/mailing list, at large memberships shall cease upon failure to pay academic year dues by the end of the November regular meeting of the membership. Individuals who become at large members during the academic year by being accepted into membership or by leaving a position associated with an honorary membership do not owe dues until the following academic year.

   1. Dues will be requested via a mailing in August or early September each year to all at large members. Normally this request will be included with the annual mailing that contains a schedule of regular meetings of the membership, a Membership Nomination Form, a list of Board members, and other pertinent information of interest to organization members.

   2. After the October regular meeting of the membership and before the November regular meeting of the membership, all at large members who have not yet paid their dues will be sent a reminder that their membership will cease and they will be removed from the mailing list if their dues are not paid by the end of the November regular meeting of the membership.

   3. The grace period during which payment of dues will result in automatic reinstatement of membership for at large members who failed to pay their dues by the end of the November regular meeting of the membership extends to the end of the May regular meeting of the membership for that academic year.

IV EXECUTIVE AUTHORITY AND COMMITTEES

1. Organization Chairperson

   1. Following the regular April meeting of the organization and preceding the regular May meeting of the organization the Board shall select a new chairperson from the three (3) ensuing senior Directors of the Board. The voting membership of the Board for this annual meeting shall include the current Directors, plus the three (3) new Directors elected at the April regular meeting of the membership.

   2. The Chairperson shall take office immediately upon selection. The Chairperson's term shall conclude with the selection of a new Chairperson the following year.

   3. In the event the Chairperson position is vacated the remaining senior Director(s) of the Board shall serve as (co-)Chairperson's) until the Board selects a new Chairperson.

2. Directors

   The Board of Directors shall consist of nine (9) voting members, three of whom shall be elected each year at the April meeting by the organization membership. The outgoing Chairperson shall be an ex officio non-voting member. If no member of the board works for the Conferences & Institutes division of the Office of Continuing Education at the Urbana-Champaign campus of the University of Illinois, Conferences and Institutes shall provide a representative at Board meetings to serve in an advisory non-voting capacity.

   1. At the April regular meeting of the membership the Board will place in nomination three (3) Board selected, willing candidates for the three (3) ensuing three (3) years concurrent terms. Additional nominations shall be allowed from the floor.

   2. If only three (3) candidates have been nominated as of the closing of nominations, the organization Membership present will be asked to accept the nominees by vote of acclamation.

   3. If more than three (3) candidates have been nominated as of the closing of nominations, a secret ballot vote will be held with each member present allowed to vote for three (3) candidates. The ballots shall be tallied immediately by one board member and one at large member. The three candidates receiving the most votes will be announced at the end of the meeting.

   4. In the event an unscheduled vacancy occurs on the board of Directors, and provided that more than one year of such unexpired term remains at the time of the vacancy, the membership shall, at the first or second subsequent regular scheduled meeting of the membership, elect a replacement to serve the unexpired term.

3. Committees

   Committee Chairpersons shall be appointed by the Chairperson of the organization from the membership of the Board. Other members of the Committee shall be selected from the membership by the respective Chairperson.

   Such committees shall include:

   1. Membership

   2. Program

   3. Others, as considered necessary

V. FINANCES

All monetary transactions related to the organization will be handled and accounted for by the Conferences & Institutes division of the Office of Continuing Education.

1. Members who reserve lunches) for a meeting must pay for the lunches) they reserve unless they cancel the reservation(s) by noon the Monday before the meeting.

2. The organization will pay for the lunches for the speaker(s) (maximum of two) and the registrar(s) provided by Conferences and Institutes (two registrars are allowed if the number of advance registrations is 60 or more).

3. Dues and/or lunch surcharges will only be assessed if and when overhead costs for speaker and registrar meals, printing, mailing or incidentals make such action necessary. Dues and cost per lunch will be reviewed an determined annually by the Board of Directors. A surcharge will be assessed for any guest who attends more than two times during the program year.

VI. MEETINGS

1. Meetings shall normally be held on the second Thursday of each month from September through May, with the option of continuing on an informal basis from June through August, if and when desired by the membership.

2. Meetings designated as "Program" in nature shall be open to guests providing the guest reservation is made in advance and is within the quota of reservations available.

3. Organization business meetings shall be conducted consistent with Roberts' "Rules of Order."

VII. AMENDMENTS

1. Any proposed amendment of this Constitution and Bylaws shall be submitted in writing as a Recommendation to the Chairperson(s) of the Board of Directors for Board review.

2. After a review of a proposed Amendment by the Board of Directors, the membership shall be informed, in writing, at least two (2) weeks prior to the scheduled vote on the amendment, of:

   1. The procedure for amending this Constitution and Bylaws.

   2. The proposed amendment.

   3. The Board's reaction and recommendation.

   4. The date, time, and place of the regular scheduled meeting of the membership at which the vote will take place. This meeting shall be the first, second, or third regular scheduled meeting of the membership subsequent to the Amendment's submission.

3. At the scheduled meeting, the question shall be placed before the membership for final vote. A two­thirds vote of the membership present shall be required for passage.

As amended 11/09/2006