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Lump Sum Guidelines for Civil Service Employees

Lump sum payments are paid for special projects or assignments normally outside an employee’s routine responsibilities after the service is performed. NECESSARY APPROVALS MUST BE OBTAINED PRIOR TO SERVICES BEING PERFORMED.

Guidelines –

Lump sum payments are designated for specific duties outside the regular responsibilities and are not intended for payment in lieu of a base increase to the salary, and should not be confused with “other duties as assigned.”

Note: Normally, special projects are outside the home unit.

Examples of Acceptable payments –

Payment to an employee providing interpreter services for special events
Payment to an employee for performing at a commencement ceremony or other special occasion

Examples of Unacceptable payments –

Work within current classification and current unit. This should be reported on employee’s time sheet

Approvals/Forms Required –

The paying unit must obtain approval from the Classification and Salary Administration area of Staff Human Resources by calling (217) 333-2136. The request must contain the following information: name of employee, requested rate of pay, detail of duties to be performed, date when duties are to be performed and amount of time involved.
The paying unit must obtain a fully executed Request for Lump Sum Payment form including approval of both the home unit and the requesting unit PRIOR to services being performed. The fully executed Request for Lump Sum Payment form must accompany the Transaction when forwarded to Staff Human Resources.

Payment Guidelines –

Lump sum payments for a Civil Service employee should be temporary and kept to a minimum; total payment is not to be paid until all service has been performed.

Request for Lump Sum Payment for Civil Service Employees Form

PDF format Form in PDF Format which requires Adobe Acrobat Reader

RTF format Form in Rich Text Format (RTF) for download

1/11/08

The University of Illinois is an Affirmative Action/Equal Opportunity employer