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Classification
and Salary Administration
POSITION DESCRIPTION INSTRUCTIONS
- Definition:
- A position description outlines current duties and responsibilities
of an individual position, specifies which of those duties are essential to the position
and also provides information concerning the skills and abilities necessary to perform the
job.
The Americans with Disabilities Act, signed into law
July 26, 1990, protects any "qualified" individual with a disability from
employment discrimination on the basis of the disability. Under the Act, a qualified
individual is one who, with or without reasonable accommodations, can perform the
essential functions of the position.
Essential
Duties are those which are fundamental
to the position. A duty may be considered essential if:
- the reason the position exists is to perform the function;
- there are a limited number of employees available who may
perform the position function;
- the function is so highly specialized that the person is hired
for his or her expertise.
- Purpose:
- The position description provides the employee and supervisor with a
common understanding of the work which is to be performed, reporting relationships, and
environmental demands of the position. The description should focus on what is to
be accomplished, not how a job is accomplished. Position descriptions are also
reviewed by Staff Human Resources to ensure that the position duties of positions
on campus have been assigned to the correct classifications.
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POSITION DESCRIPTION INSTRUCTIONS
- I. List the following identifying information:
- Date
Position No.
Incumbent (if any)
Department
Current Classification
Requested Classification
- Reason for Position Description:
- -New position/Vacancy
-Reclassification or reallocation request
-Update of duties and responsibilities
-Other
- II. Function:
- State the main purpose of the position in one clear,
concise sentence.
-
- III. Organizational Relationship:
- Provide the information requested below (identify by name and title)
or attach a current organizational chart.
- Supervisor's supervisor
- Supervisor
- Others who report to the same supervisor
- Persons who report to the incumbent
- IV. Duties and Responsibilities:
- Identify and list the duties and
responsibilities of the position.
- Describe the duties and responsibilities
factually and in enough detail so the activity can be clearly understood.
- Identify the duties and responsibilities of
the position that are essential (essential
duties). State why these duties are essential. Keep in mind that a task
that is not required to be performed on a regular basis (e.g. Occasionally
perform snow removal, when conditions call for it.) and duties that could be
reallocated to another staff member is not considered an essential function
of the position.
- List and describe other duties that are not
essential by the use of descriptive words such as "occasionally."
Duties that are incidental and non-recurring should not be listed
- In the margin indicate approximate percentage
of time spent in each duty. Duties are listed in order of importance,
keeping in mind that essential duties have higher importance and require
larger percentages of time than duties that are not essential.
- V. Knowledge Required:
Describe the knowledge required for the job such as software used
in unit, knowledge of Policy and Rules, Statute and Rules, etc.
- VI. Difficulty:
- Describe the complexities and the scope and
effect of the job such as attention to detail, multiple priorities, working
under pressure, etc.
- VII. Personal Relationships:
- Describe interactions necessary for the job
such as contact with campus/university administrators, faculty, external
agencies, public (customer service), etc.
-
- VIII. Environmental Demands:
Describe the environment which the job is performed such as
normal office setting, standing long periods of time, changing weather conditions, etc.
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- IX. Signatures and Dates
- 1. Incumbent
2. Supervisor
3. Departmental authorization
Mark Overmier....................zorkahn@illinois.edu
Last Update: 08/21/2008
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